Looking for a way to share content changes with your team? You can notify people of changes in the subject to ensure everyone stays in the know. 🎉
To share changes:
Navigate to the Content library and press the tab for Company, Policies, or Processes where the existing subject lives.
Click your preferred subject.
Click the arrow next to "Share" at the top of your subject for more options.
Click "Notify team."
Write a message in the textbox letting your team know what changes you made.
Select "Reset completion scores" to set the completion for all assigned teammates back to 0% for the subject, or select "Keep current completion scores" to allow all assigned teammates to keep their current completion scores.
Check the box to "Notify team right away" if you'd like an immediate email to be sent to your team. If you leave the box unchecked, the notification will be included in your team's daily update email.
Press "Share changes" to send the update. 🎉
📝 Please note: Your content must be published and you must have at least one person assigned to the content to use the share changes feature.
FAQs
Why can't I "Choose an option" for my subject's completion scores?
Why can't I "Choose an option" for my subject's completion scores?
You might have set one of your topics to include an e-signature requirement. When this is activated, the "Choose an option" for completion scores section is disabled to protect the e-signatures you've already collected while the content was unchanged.
To proceed, you'll need to turn off all e-signatures under this subject and follow the share changes steps again, then reapply those e-signature requirements.
If you are still experiencing trouble after, please reach out to support. 📧
Learn more about content management:
Assign content and manage subject access for teammates and groups.
Fine tune and edit settings for individual subjects.
Control what your team can find and access when they go searching for answers.