--- title: Smart Tools description: Learn how to enhance your existing content with the smart tool drop-down menu. --- [Skip to content](https://help.trainual.com/en/smart-tools#main-content) English Show submenu for translations ![Trainual Logo (White).png\]](https://help.trainual.com/hs-fs/hubfs/Logo/Trainual%20Logo%20(White).png?height=39&name=Trainual%20Logo%20(White).png) Open main navigation Close main navigation - English Show submenu for translations 👋 Hi! Need help fast? Ask the Bot (bottom right ↘) - There are no suggestions because the search field is empty. 1. [Help center](https://help.trainual.com/en?hsLang=en) 2. [Building & structuring training content](https://help.trainual.com/en/building-structuring-training-content?hsLang=en) 3. [AI & smart-assist tools](https://help.trainual.com/en/building-structuring-training-content?hsLang=en#ai-smart-assist-tools) # Smart Tools ## Learn how to enhance your existing content with the smart tool drop-down menu. --- Ever wish you had a modern-day **[Clippy](https://en.wikipedia.org/wiki/Office_Assistant)** content assistant that could help you update, simplify, or even translate your training? Look no further than Trainual smart tools — the content editing addition that'll enhance existing content (like make it stronger/longer, rephrase, change tone, and more!). ![](https://media2.giphy.com/media/v1.Y2lkPTc5MGI3NjExMXl1bWp6dXZoMXg3d2Z0MG5kM244cW1sdW5jYXQ4djB4dHI5bHFzdyZlcD12MV9pbnRlcm5hbF9naWZfYnlfaWQmY3Q9Zw/qdnMr2j2anHsLTv5TO/giphy.gif) 👉 Before you start: - This feature option is available on all Trainual plans. - The information below is best suited for content creators. For more specifics around which areas of the account and pieces of content your employees can access, review their **[permissions](https://help.trainual.com/en/articles/5589497-permission-levels?hsLang=en)** and **[subject content access](https://help.trainual.com/en/articles/5575360-manage-subject-content-access?hsLang=en)**. 🗂️ **Table of contents:** Skip around to just the parts you need with these links. - [**Learn how to access the smart tools menu**](https://help.trainual.com/en/smart-tools#To-access-the-smart-tools-menu). - [**Review all the tool options offered under smart tools**](https://help.trainual.com/en/smart-tools#All-the-tool-options-offered). - [**FAQs**.](https://help.trainual.com/en/smart-tools#FAQs) - [**Learn more about creating quick and effective training**](https://help.trainual.com/en/smart-tools#Learn-more-about-creating-effective-training). --- ### To access the smart tools menu: 1. **Open the [step](https://help.trainual.com/en/articles/5578224-create-add-content-to-a-step?hsLang=en)** that you'd like to edit. 2. **Highlight the text in the [editor](https://help.trainual.com/en/trainuals-content-editor?hsLang=en) that you’d like to adjust** — a small menu bar will appear above the highlighted text. 3. Click on the "**Smart tools**" **button** to open the drop-down menu. ![](https://help.trainual.com/hs-fs/hubfs/Screenshot%202025-03-18%20at%208-25-02%E2%80%AFAM-png.png?width=688&height=270&name=Screenshot%202025-03-18%20at%208-25-02%E2%80%AFAM-png.png) 4. **[Select the tool option](https://help.trainual.com/en/smart-tools#All-the-tool-options-offered) that meets your needs** and follow all remaining prompts. 📝 **Please note:** Smart tools only work on written text within a content step. --- Take a peek at all the tool options offered:   | **Tool name:** | **Description:** | | --- | --- | | *Make shorter* | Transform those lengthy paragraphs by consolidating them into precise and to-the-point training steps. | | *Make longer* | Type out a single, summarized sentence that overviews your step's information and have this smart tool create a full write-up. | | *Change tone* | Ever feel like the tone of your natural writing voice doesn't always match a training topic? These style options can help! Academic, business, casual, child friendly, confident, conversational, creative, emotional, excited, formal, friendly, funny, humorous, informative, inspirational, memeify, narrative, objective, persuasive, or poetic. | | *Simplify* | For all the natural wordsmiths on the team, the "simplify" tool can help unify long information to make it easily consumable. | | *Emojify* | Staring at a wall large of text can be intimidating and frankly, boring. Try quickly adding some pizazz with "emojify." | | *Fix grammar and spelling* | Not so confident in your grammar skills? Let this tool fix any existing grammatical and spelling mistakes. | | *Translate* | Promote inclusivity and ensure that all employees, regardless of their native language, have equal access to important information and resources. | | *Rephrase* | Did you write something but know that it could be a little bit better? Try having smart tools rephrase it for you. | | *Complete* | Do you have a subject you never got to finish? Make use of "complete" to have this smart tool finish some steps for you. | | *Summarize* | Bring new life to your current training by having this smart tool summarize some steps. You'd be surprised what can be reworked, consolidated, or simply discarded! |   🔥 **Tip:** Did this information just inspire you to start a really big project, but you're quickly realizing you may need some extra help before getting started? 😅 Email **[support@trainual.com](mailto:support@trainual.com)** orpress on the bubble on the bottom right-hand corner of the screen to start a chat and let us know what you need help with. ↘️ --- ### FAQs: ***How can I submit my feedback and ideas about features?*** If you'd like to share your thoughts about smart tools or think of something else you'd like to see added in the future, send us your **[feature requests and ideas](https://help.trainual.com/en/articles/4113422-how-do-i-request-a-feature?hsLang=en)**. --- ### Learn more about creating effective training: - Automatically generate a complete content subject outline using*[**this**](https://help.trainual.com/en/smart-outline?hsLang=en)*[**feature**](https://help.trainual.com/en/smart-outline?hsLang=en). - Jumpstart your content creation by snagging a pre-made **[template](https://help.trainual.com/en/articles/5600876-templates?hsLang=en).** - Transform your short blurbs into fully-baked steps with **[Trainual Compose](https://help.trainual.com/en/articles/7173082-trainual-compose?hsLang=en)**. - [Training suite foundations](https://help.trainual.com/en/training-suite-foundations?hsLang=en#main-content) - [Learning & certifications](https://help.trainual.com/en/training-suite-foundations?hsLang=en#learning-certifications) - [Community & resources](https://help.trainual.com/en/training-suite-foundations?hsLang=en#community-resources) - [Operations suite hub](https://help.trainual.com/en/operations-suite-hub?hsLang=en#main-content) - [About operations suite](https://help.trainual.com/en/operations-suite-hub?hsLang=en#about-operations-suite) - [Operations toolkit](https://help.trainual.com/en/operations-suite-hub?hsLang=en#operations-toolkit) - [Performance suite hub](https://help.trainual.com/en/performance-suite-hub?hsLang=en#main-content) - 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