Trainual's In-App Video Recorder

Some things are just easier to talk about or show. With Trainual's in-app screen recorder, you can demo a walkthrough or record a quick team message and add it straight to your content in just a few clicks. 🎥


👉 Before you start:

• This feature is available under all current Trainual plans. For legacy customers, please contact support for questions about your subscription. 
• The information below is best suited for content creators. For more specifics around which areas of the account and pieces of content your employees can access, review their permissions and subject content access.
• 📝 Please note: Trainual's in-app screen recorder is replacing the legacy Loom integration. Customers that signed up for Trainual prior to April 7th, 2026, will see both tool options to record with for now. 

Overview:

Built right into your content editor, your recorder helps you go from "do I have time to write this?" to "it was captured live in Trainual right now" without switching tabs. Tribal knowledge into visual and audio trainable content — quick as a flash. ⚡

🎬 Lights, camera, document!

• Record how you need to. Choose the recording style that fits your content — whether that's a full, step-by-step process walkthrough with audio, a quick face-to-camera message, a simple screen grab, or something in between.
• Pause, restart, or cancel on the fly. Recording controls give you the flexibility to take a breath, start over from the top, or scrap a take without losing your place.
• Keep building while your video processes. Drop your recording into your content, and while it loads, keep documenting. 

Simple to use, built right in, and ready whenever you are. Time to step into the spotlight!

Record new content: 

Start your first recording with these steps. 👇

1. Open the content where you'd like to add a recording.

2. Toggle over to the "Insert" toolbar view from the top of your content editor.

   • Don't see the toggle ? Double-check that you're in "Edit mode."
     
     

3. Select "Record" from the menu.
   
   

4. Choose your recording settings.
   
   

   • Screen only. Perfect for those process walkthroughs, software demos, or step-by-step tutorials that rely heavily on visuals. 

   • Camera only. Ideal for welcome messages, quick announcements, or a personal intro before teammates dive into content.

   • Screen and camera. Great for when you need to capture it all and with that added personal touch. 

5. Pick your preferred camera and microphone from the dropdowns.

   • 📝 Please note: A camera preview and sound bar will confirm that both components are working before you hit record.
     
      

6. Press "Start recording."
   
   

7. For settings with screen recording included...

   • Pick what you want to share and if audio should be included:

     • Browser tab. Only the specific tab you've chosen will display.

     • Window. Only the app window you've picked is recorded.

     • Entire screen. Everything on your computer screen will be captured. Great for videos that include multiple tab switches, app changes, and any specific needs like showing notification pop ups, but be mindful of what's visible before recording! 😉

     • System audio. Toggle on the "Share system audio" setting to include sound from your computer, like other video audio or music to be played during your recording.

   • Hit the "Share" button to begin.

A quick countdown will cue you up, and then you're live! 🎙️

Recording tools: 

Once your recording is underway, you'll have the power to...

📝 Please note: If you selected a camera only capture, your screen will look like it's being recorded, but don't worry — your final video will only show your camera feed.

Add your recording to your content:

Once you press "Stop," your recording will move through two quick phases:

1. Uploading. Your recording is sent to Trainual.

2. Converting. Your video gets prepped for playback.
   
   

Before it loads, you can choose to:

• ➕ Add your video. Let your video finish baking in your content by hitting the "Add video" button.

• ❌ Delete your video. Totally off base or just testing things out? Toss this one.

•  🔃 Restart your video. Something missing? Click the arrow to re-record.

Once added, your video will show as loading in your content til its finalized. ⏳

Manage your existing recordings:

You have a few ways to work with your existing recordings...

FAQs:

Is there a library where I can find all my recordings in one place?
No. Each recording lives inside the content where it was originally created rather than in a central library. If this is something you'd like to see added, send us your thoughts.


How much recording storage do I have, and how do I track it?
Recording storage limits depend on your Trainual subscription. Billing Admins can review current storage amounts and usage on the account's billing and plans page.

• Core: 2gb (screen recording storage only — no hosted video functionality.)

• Pro: 15gb (both hosted video and screen recording storage.)

• Premium + Enterprise: Unlimited (both hosted video and screen recording storage.)

Are there time limits on in-app recordings?
Nope! There's no cap on how long an individual recording can be — record for as long as you need. Just keep in mind that all recordings count toward your total storage limit, which varies by plan (see the FAQ above 👆).


How can I submit my feedback and ideas about features?
If you'd like to share your thoughts about the in-app recorder or think of something else you'd like to see added in the future, send us your feature requests and ideas.

Learn more about multi-media in Trainual: 

• Take advantage of the embed tool that supports hundreds of other apps.
• Place photos and written content side by side using the columns tool.
• Easily add and spotlight important documents using standalone files.