User Profiles: About Tab

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Profiles in Trainual go beyond the basics — they help tell someone's story and how they work best. The more your team shares, the more connected everyone can become. 


👉 Before you start:

• This feature is available under all training and operations suite subscriptions.
• Every Trainual user can access and edit the core components of their own user profile, which includes: basic user details, about me, working with me, role history, certifications, and skills sections.
• Only those with an Admin+ permission level can edit another user's profile.
• When the org chart, role chart, or directory is enabled in Trainual, users can also view other teammates' profiles. 

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Overview: 

Trainual user profiles are designed to capture a full picture of a teammate, not just their name and role, but more about them as a person, how they work best, and how they are connected throughout your organization.

🗂️ Profiles are broken down into three tabs:

• 👤 About → The human side of work. A colleague's personality, preferences, interests, and more that make team bonding seamless.
• 🎓 Training → A real-time window into where someone is in their on-the-job learning journey and what they've already mastered.
• 🏢 Operations → Where someone's role and work connect to the bigger company objectives like goals, meetings, and overall outcomes.

This article will walk you through every how-to under the "About" tab, section by section. Ready to start building out your profile? 👩‍🎨 Keep scrolling and...

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Basic user details: 

Every profile opens with a snapshot! 📸 Those key details that help you quickly place who someone is, connect a face to a name, and know how to get in touch.

To fill out your basic user details:

1. Click on your avatar initials in the top navigation bar. 
2. Click on your name from the drop-down menu. 
   
   
3. Hover over your profile card and click the pencil icon. 
   
   
4. Hit the "Edit" button at the top of the pop-up window to add your profile picture. 
   
   
5. Use the "Card color" drop-down to select your profile card's background color. 
   
   
6. Fill out your details, including info like your... 
   
   • Preferred display name. 
   • Preferred pronouns.
   • Birth month and date. 
   • Job title. 
   • Company start date.
   • Phone number. 
   • LinkedIn URL. 
   • Intro video URL. 
7. Hit the "Save changes" button to publish. 
   
   

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About me:

Time to get a little personal. The "About me" section is where you can share your personality, interests, and everything that makes you, you! 🤗

To fill out your "About me" section: 

1. Click on your avatar initials in the top navigation bar.
2. Click on your name from the drop-down menu.
   
   
3. Hit the "Create my bio" button under the "About me" section.
   
   
4. Complete the following sections in the pop-up window:
   • Add your bio details. 
   • Type an interest and press "Enter" to add it. 
   • Upload media to share (up to 4 total items, no more than 15MB each). 
5. Hit the "Share changes" button to publish.

🔥 Tip: Think less LinkedIn, more "getting to know you." This section is your space to show up as a person, not just an employee.

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Working with me: 

This one's for your teammates. 🤝 In the "Working with me" section, you'll share your tips and working style cues that make collaboration with you direct and straightforward.

To fill out your "Working with me" section:

1. Click on your avatar initials in the top navigation bar.
2. Click on your name from the drop-down menu.
   
   
3. Hit the "Add working style" button under the "About me" section.
   
   
4. Complete the following sections in the pop-up window:
   
   • Outline specific details about how you like to work. 
   • Upload any supplemental assessments or profile files. 
5. Hit the "Share changes" button to publish.

🔥 Tip: If your company uses any personality or behavioral assessment results like DISC, Kolbe, Myers-Briggs, Enneagram, etc., this section is the perfect spot for yours.

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Role history: 

From day one to right now — your "Role history" section shows a full timeline of how you've grown and evolved within the company. 🌱

To fill out your role history section:

1. Click on your avatar initials in the top navigation bar.
2. Click on your name from the drop-down menu.
   
   
3. Locate the "Role history" section on your "About" page (left-hand column).
4. Hover over the section and click the pencil icon.
   
   
5. Fill out your current role details.
   • Job title.
   • Start date.
   • Check the "Current role" box.  
6. Hit the "+Add role" button to input any previous positions, including end dates for each entry. 
7. Hit the "Save changes" button to publish.
   
   

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Certifications: 

Hard-earned and worth showing off! 🏅 Your "Certifications" section lets you proudly showcase anything from Trainual U badges, to degrees and licenses, and beyond.

To upload certifications to your profile: 

1. Click on your avatar initials in the top navigation bar.
2. Click on your name from the drop-down menu.
   
   
3. Locate the "Certifications" section on your "About" page (left-hand column).
4. Hit the "Choose a file to upload" button twice to open your computer's files.
   
   
5. Select your file. If you need to include additional uploads, click "Add more files." 
6. Hit the "Upload" button to publish.

📝 Please note: Up to 10 certification files can be uploaded to a user profile at 10MB each. Accepted file types are .pdf and .doc. 

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Skills: 

Everyone's great at something. The "Skills" section is where you can highlight your areas of expertise and what you're able to assist your team with when they seek help. 🆘

To fill out your skills section: 

1. Click on your avatar initials in the top navigation bar.
2. Click on your name from the drop-down menu.
   
   
3. Locate the "Skills" section on your "About" page (left-hand column).
4. Hit the "+Add" button. 
   
   
5. Type a skill or expertise into the textbox and press "Enter" to add it.
   
   

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Viewing your groups and responsibilities: 

These two sections on your "About" page show how you're organized within your company (departments, locations, and more) and what you're accountable for. 

 

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Trainual AI x "About" profile tab

Trainual's AI goes beyond content and data — it's powered by your people, too! The more you and your team fill out their profiles, the harder AI tools can work for everyone.

 

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Tips and additional resources for your user profile:

🎁 Bonus learning

Explore these extra materials to expand your understanding of building out profiles. 

• Strategy guide: How to turn user profiles into a team culture tool.
  
  

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FAQs: 

We want to set profile guidelines for our team. Where do we start?
We recommend documenting your profile standards as assigned training content — ideally as early as onboarding. That way, expectations are clear from day one.


How can I submit my feedback and ideas about features?
If you'd like to share your thoughts about Trainual user profiles or think of something else you'd like to see added in the future, send us your feature requests and ideas.

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Learn more about managing your Trainual: 

• Adjust your personal user settings to your preference.
• Train and learn in the language that works best for you.
• Reduce your digital risk by periodically updating your password.