Being able to review and reflect on prior training can be crucial for businesses to keep track of past achievements and failures in order to grow from them and help guide decision-making in the future. By continually taking advantage of this feature, you can ensure that your company's curriculum is well-preserved, easily referenced, and effortlessly recoverable at any time.
👉 Before you start:
This feature option is available on all Trainual plans.
Author+ permission levels will be able to archive or unarchive subjects at varying content access levels. Check out this help article here for more details.
Review the "Add A New Subject" document first if you are unfamiliar with subject management.
To archive a subject:
Navigate to the subject by clicking on the page where your content is currently housed from the left-hand navigation bar (either Company, Policies, or Processes.)
Click on the three dots next to your subject.
Select "Archive" from the populated drop-down menu to remove the content from the general view and preserve it.
Depending on your permission level or viewing setting preferences, you will either see the three-dot menu available from a subject card view or a subject outline view perspective. See the screenshots below for further guidance.
Card View:
Outline View:
📝 Please note: Once a subject is moved, the archived content will be hidden from the main Company, Policies, and Processes page viewing by default. To view your archived subjects at any point, you'll need to use the subject filter type "Archived" from within these content-holding pages.
To unarchive a subject:
Navigate to the subject by clicking on the page where your content was previously housed from the left-hand navigation bar (either Company, Policies, or Processes.)
Click the "Filters" button from the upper left-hand corner of the page.
Select "Archived" from the drop-down menu under the header "Type."
Apply this change by pressing the "Update" button.
Locate the subject you wish to unarchive and hit the three dots next to the title.
Select "Unarchive" from the populated drop-down menu to move it back to the general viewing section and reinstate it for your team.
Depending on your permission level or viewing setting preferences, you will either see the three-dot menu available from a subject card view or a subject outline view perspective. See the screenshots below for further guidance.
Card View:
Outline View:
🔥 Tip: Can't seem to find a piece of content you KNOW you were working on creating? 🤔 It was likely moved to the archived section. Take a peek there, and if you still can't find it, reach out to Trainual support with all the subject details for some extra backup. 💪
To learn more about subject management:
Decide which subject settings work best before assigning content.
Track completion percentages by requiring subject completions.
Permanently delete subject content from your account instead.