--- title: Export and Print Content PDFs description: Learn how to digitally save your trainings in a PDF format or physically print them out at the subject or topic level. --- [Skip to content](https://help.trainual.com/en/export-and-print-content-pdfs#main-content) English Show submenu for translations ![Trainual Logo (White).png\]](https://help.trainual.com/hs-fs/hubfs/Logo/Trainual%20Logo%20(White).png?height=39&name=Trainual%20Logo%20(White).png) Open main navigation Close main navigation - English Show submenu for translations 👋 Hi! Need help fast? Ask the Bot (bottom right ↘) - There are no suggestions because the search field is empty. 1. [Help center](https://help.trainual.com/en?hsLang=en) 2. [Organizing & managing training content](https://help.trainual.com/en/organizing-managing-training-content?hsLang=en) 3. [Content publishing, sharing & visibility](https://help.trainual.com/en/organizing-managing-training-content?hsLang=en#content-publishing-sharing-visibility) # Export and Print Content PDFs ## Learn how to save your subject, document, or flowchart training as a digital PDF or physical printout. --- Export your Trainual content for offline access, additional versioning, or as backups. Whether you save digital copies or print them, this tool helps you to work anywhere! ![](https://help.trainual.com/hs-fs/hubfs/Knowledge%20Base%20Import/office-printer-1.gif?width=200&name=office-printer-1.gif) 👉 Before you start: - This feature option is available on all Trainual plans. - To export material from Trainual, you'll first need to [**enable the setting**](https://help.trainual.com/en/enable-content-pdf-exports?hsLang=en). - Admin+ permission levels have the ability to export content from the account. [**Subject owners**](https://help.trainual.com/en/articles/5600870-subject-owners?hsLang=en) can also export content, regardless of their permission level. - For more specifics around which pieces of content your employees can access, review their **[permission levels](https://help.trainual.com/en/articles/5589497-permission-levels?hsLang=en)** and **[subject content access](https://help.trainual.com/en/articles/5575360-manage-subject-content-access?hsLang=en)** levels. 🗂️ **Table of contents:** Skip around to just the parts you need with these links. - [**Save or print content PDFs at the subject level**](https://help.trainual.com/en/export-and-print-content-pdfs#subject-level). - [**Save or print content PDFs at the document level**](https://help.trainual.com/en/export-and-print-content-pdfs#document-level). - [**Save or print content PDFs at the flowchart level**](https://help.trainual.com/en/export-and-print-content-pdfs#flowchart-level). - [**Exported content example**](https://help.trainual.com/en/export-and-print-content-pdfs#example). - [**FAQs**](https://help.trainual.com/en/export-and-print-content-pdfs#FAQs). - [**Learn more about managing your Trainual content**](https://help.trainual.com/en/export-and-print-content-pdfs#learn-more-about-content-management). --- ### Save or print content PDFs at the subject level: 1. **Navigate** to the **["Content" page](https://help.trainual.com/en/articles/8396421-organizing-viewing-subjects-on-the-content-page?hsLang=en)** from the left-hand menu. 2. **Locate the subject** you'd like to export. 3. **Click the three dots** to the right of the subject title. 4. **Hit the** "**Print PDF**" **option** from the drop-down menu. ![](https://help.trainual.com/hs-fs/hubfs/Screenshot%202025-07-18%20at%2012-04-22%E2%80%AFPM-png.png?width=670&height=197&name=Screenshot%202025-07-18%20at%2012-04-22%E2%80%AFPM-png.png) 5. **Click the** "**Print**" **button** in the populated PDF browser tab. 6. **Choose how you'd like to process this PDF** in the pop-up window: 1. Select "Save to PDF" and follow all remaining system prompts. 2. Send the document to a connected printer for a physical copy.   --- ### Save or print content PDFs at the document level: 1. **Navigate** to the **["Content" page](https://help.trainual.com/en/articles/8396421-organizing-viewing-subjects-on-the-content-page?hsLang=en)** from the left-hand menu. 2. **Locate the document** you'd like to export. - *If your document resides inside a subject*, click on the downward-pointing arrow to the left-hand side of that subject title first. 3. **Click the three dots** to the right of the document title. 4. **Hit the** "**Print PDF**" **option** from the drop-down menu. ![](https://help.trainual.com/hs-fs/hubfs/Screenshot%202025-07-18%20at%2012-08-05%E2%80%AFPM-png.png?width=670&height=227&name=Screenshot%202025-07-18%20at%2012-08-05%E2%80%AFPM-png.png) 5. **Click the** "**Print**" **button** in the populated PDF browser tab. 6. **Choose how you'd like to process this PDF** in the pop-up window: 1. Select "Save to PDF" and follow all remaining system prompts. 2. Send the document to a connected printer for a physical copy. --- ### Save or print content PDFs at the flowchart level: 1. **Navigate** to the **["Content" page](https://help.trainual.com/en/articles/8396421-organizing-viewing-subjects-on-the-content-page?hsLang=en)** from the left-hand menu. 2. **Locate the flowchart** you'd like to export 3. **Click the three dots** to the right of the flowchart title. 4. **Hit the** "**Print PDF**" **option** from the drop-down menu. ![](https://help.trainual.com/hs-fs/hubfs/image-png-Nov-30-2025-07-34-01-7347-PM.png?width=613&height=215&name=image-png-Nov-30-2025-07-34-01-7347-PM.png) 5. **Click the** "**Print**" **button** in the populated PDF browser tab. 6. **Choose how you'd like to process this PDF** in the pop-up window: 1. Select "Save to PDF" and follow all remaining system prompts. 2. Send the document to a connected printer for a physical copy. --- ### Exported content example: ![](https://help.trainual.com/hs-fs/hubfs/Knowledge%20Base%20Import/Screenshot+2024-02-21+at+11_42_20%E2%80%AFAM-1.png?width=579&height=603&name=Screenshot+2024-02-21+at+11_42_20%E2%80%AFAM-1.png)   --- ### FAQs: ***Does Trainual have content types that can’t be printed or exported as a PDF?* [Tests](https://help.trainual.com/en/articles/5561626-create-a-new-test?hsLang=en)**, [**standalone videos**](https://help.trainual.com/en/upload-host-and-link-standalone-videos?hsLang=en), **[checklists](https://help.trainual.com/en/checklists?hsLang=en)**, [**premium courses**](https://help.trainual.com/en/unlimited-premium-courses?hsLang=en), and [**standalone files**](https://help.trainual.com/en/standalone-file-content-type?hsLang=en) can't be printed or exported as a PDF. [**Reach out**](https://help.trainual.com/en/articles/4113422-how-do-i-request-a-feature?hsLang=en) if you'd like to see one of these added.  ***Are there multiple places in Trainual to access the "Print PDF" menu option?*** Yes. The options to export at the subject, document, or flowchart level will be through the **["Content"](https://help.trainual.com/en/articles/8396421-organizing-viewing-subjects-on-the-content-page?hsLang=en)[page](https://help.trainual.com/en/articles/8396421-organizing-viewing-subjects-on-the-content-page?hsLang=en)** *and* on the specific content's overview page. ***Can I customize or brand a Trainual PDF prior to exporting it?*** Not at this time, but if you'd like us to consider adding this, please [**reach out**](https://help.trainual.com/en/articles/4113422-how-do-i-request-a-feature?hsLang=en). ***Will my embedded videos be included in my PDF exports or printouts?*** Your [**embedded videos**](https://help.trainual.com/en/articles/5575233-insert-media-with-quick-embed?hsLang=en) within your [**pages**](https://help.trainual.com/en/articles/5578224-create-add-content-to-a-step?hsLang=en) will display as a placeholder image on your PDFs, but [**standalone video content**](https://help.trainual.com/en/upload-host-and-link-standalone-videos?hsLang=en) is not a supported content PDF export. 💡 *Workaround:* Before exporting a PDF, paste video URLs below their embeds for external access. Just ensure your team has permissions to those platforms prior. 📸 Example of an embedded video within a page (PDF placeholder image): ![](https://help.trainual.com/hs-fs/hubfs/Screenshot%202025-07-18%20at%2012-52-38%E2%80%AFPM-png.png?width=670&height=317&name=Screenshot%202025-07-18%20at%2012-52-38%E2%80%AFPM-png.png) ***Do I need to export my content before I cancel my Trainual account?*** Yes! If you choose to [**end your account subscription**](https://help.trainual.com/en/articles/5605147-how-do-i-cancel-my-account?hsLang=en), your data will be set to be removed from the Trainual system 30 days *after* the official cancellation date. 🚨 This timeframe is *separate* from your actual remaining access time to the company Trainual account itself. So, it is *imperative* that all desired content be exported to an off-site storage location *well before* you decide to cancel. ***Why are parts of my subject, document, or flowchart PDF exports showing up blank?*** To troubleshoot blank PDF exports, check that your content is set to "[**Finished**](https://help.trainual.com/en/articles/5142435-topic-statuses?hsLang=en)" and then try again. If the issue persists, please [**reach out to support**](https://help.trainual.com/en/articles/7974748-contact-trainual?hsLang=en). ***How can I submit my feedback and ideas about features?*** If you'd like to share your thoughts about content exports or think of something else you'd like to see added in the future, send us your **[feature requests and ideas](https://help.trainual.com/en/articles/4113422-how-do-i-request-a-feature?hsLang=en)**. --- ### Learn more about managing your Trainual content: - **[Recover accidentally deleted content](https://help.trainual.com/en/articles/5105023-recover-deleted-content?hsLang=en)** from the reports page. - Make an **[exact copy](https://help.trainual.com/en/articles/5604528-how-to-duplicate-existing-content?hsLang=en)** of your existing subjects, documents, and pages. - Give all permission levels a full left-hand menu by turning on **[content libraries](https://help.trainual.com/en/articles/7247028-manage-content-libraries?hsLang=en)**. - [Training suite foundations](https://help.trainual.com/en/training-suite-foundations?hsLang=en#main-content) - 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